GUAM PRESERVATION TRUST
EMERGENCY RESPONSE & GUIDANCE
TELEWORK POLICY & AGREEMENT

PRIMARY GOAL
Our primary goal is to protect Guam Preservation Trust employees and visitors. Guam Preservation Trust reserves the right to eliminate or modify telework policy and procedures, and revert to a business office environment at any time once the all-clear has been given by Government of Guam Authorities.

TELEWORK POLICY
At the outset, we emphasize that we will remain open during any period of episodic telework. The Chief Program Officer will declare the transition to Guam Preservation Trust episodic telework after the official announcement of disaster/emergency by the Government of Guam authority.
Furthermore, if there are physical challenges that prohibit the use of the GPT offices then telework may also be initiated.

During this period of episodic telework, the goal is to temporarily suspend office operations at the Historic Lujan House. When this announcement is made, all employees who are able to work remotely are immediately reassigned to telework.

The evaluation of the need to implement telework will be continuous.

ADMINISTRATIVE MEETINGS
In-person meetings will be limited and restrictive. In light of the telework policy, all other meetings should be moved to virtual means or canceled.

EQUIPMENT
On a case-by-case basis, Guam Preservation Trust will determine, with information supplied by the employee and the supervisor, the appropriate equipment needs (including hardware, software, modems, phone and data lines and other office equipment) for each telecommuting arrangement.

Equipment supplied by the organization will be maintained by the organization.

Equipment supplied by the employee, if deemed appropriate by the organization, will be maintained by the employee.

Guam Preservation Trust accepts no responsibility for damage or repairs to employee-owned equipment.

Guam Preservation Trust reserves the right to make determinations as to appropriate equipment, subject to change at any time. Equipment supplied by the organization is to be used for business purposes only. The telecommuter must sign an inventory of all Guam Preservation Trust property received and agree to take appropriate action to protect the items from damage or theft.

Guam Preservation Trust will supply the employee with appropriate office supplies (pens, paper, etc.) as deemed necessary.

The employee will establish an appropriate work environment within his or her home for work purposes. Guam Preservation Trust will not be responsible for costs associated with the setup of the employee’s home office, such as remodeling, furniture or lighting, nor for repairs or modifications to the home office space.

EXPECTATIONS
The employee and Chief Program Officer will agree on the work schedule the employee will customarily maintain, and the manner and frequency of communication. The employee agrees to be accessible using equipment or electronic communication capabilities provided by GPT within a reasonable time period during the agreed upon work schedule.

An appropriate level of communication between the employee and Chief Program Officer will be agreed upon. The Chief Program Officer and employee will communicate at a level consistent with employees working at an office or in a manner and frequency that seems appropriate for the job and the individuals involved.

SECURITY
Consistent with the organization’s expectations of information security for employees working at the office, telecommuting employees will be expected to ensure the protection of proprietary company and customer information accessible from their home office. Steps include the use of locked file cabinets and desks, regular password maintenance, and any other measures appropriate for the job and the environment.

SAFETY
Employees are expected to maintain their home workspace in a safe manner, free from safety hazards.
Injuries sustained by the employee in a home office location and in conjunction with his or her regular work duties are normally covered by the company’s workers’ compensation policy. Telecommuting employees are responsible for notifying the employer of such injuries as soon as practicable. The employee is liable for any injuries sustained by visitors to his or her home worksite.

LIABILITY FOR INJURIES
The Employee understands that the Employee remains liable for injuries to third persons and/or members of Employee’s family on Employee’s premises. Employee agrees to defend, indemnify and hold harmless the Guam Preservation Trust, its affiliates, employees, contractors and agents, from and against any and all claims, demands or liability (including any related losses, costs, expenses, and attorney fees) resulting from, or arising in connection with, any injury to persons (including death) or damage to property caused, directly or indirectly, by the services provided herein by Employee or by Employee’s willful misconduct, negligent acts or omissions in the performance of the Employee’s duties and obligations under this Telework Policy except where such claims, demands, or liability arise solely from the gross negligence or willful misconduct of the Employer.